setup wiki (EasyTWikiIntro for quick introduction!) or groupware collaboration software as center for all docs
define working groups and get people to bottomline each group. different working groups have different goals \x96 hasn't been defined clearly in the past. Often these groups have internal (but open!) mailing-list that then report back to a 'core' group that can act more like a spokes-council.
do research and stories about the issues ahead of time to post during the protests
calendar of everything that's happening \x96 links to other planning orgs / groups
prepare servers and infrastructure for the crushing extra traffic and tighten security - distributed server model
draft budget as early as possible
think outside the box on every item
distributed works well
research grant options
define hardware needs and start collecting
diskless terminals have worked very well in the past for public access workstations - i.e. using 'dumb' terminals to just run remotely off a much more powerful server.
order / obtain broadband internet access - redundancy is essential as your line will go down. best if poss to have a dsl and a cable line! try and leech - or even set-up! - a wireless network
order / obtain voice service \x96 voip
ship / transport hardware to convergence space
make mountains of network cables to have on hand for people to plug in laptops, and lots of network switches or hubs
outreach / on the ground work
establish contact with local groups on the ground and local imc. nb ensure you don't get roped into doing all their work!! if this isn't sorted out in advance, there is often confusion and people find themselves 'double-booked' and taking too much on (and not able to cope)
have people arrive as early as possible \x96 local point person is critical
wage pr campaign \x96 door to door with flyers, school outreach, etc.
coordinating address to receive shipments is key
communication is key to getting access to resources \x96 honesty about intentions
ability to issue press passes
create \x93welcome packet\x94 with local contacts and resources
setup legal liason for imcista's legal names and contact info
choose volunteer coordinator
get schools to visit for photo-ops, community support/publicity
create good relationship with food not bombs
must stress importance of securing space as early as possible
fundraising is critical for deposits
real names or organization willing to sign lease and take on legal responsibility - nb: there are ways of getting around these problems, but they require lateral thinking! and may be a bit more dodgy....
issue of whether to include with activist space, be near it or completely separate.
proximity to actions
decide on private or public space, or have both and need to have redundancy, avoiding single points of failure - reasons and examples - miami
obtain space well ahead of time, negotiate cost (considerations: near metro, close to protests, close to food and other resources)
should also distinguish between activist open-posting space and an indymedia workspace. ideally, the former should be near the activists main base/convergence so it will be accessible for people to use the open-posting; the indymedia workspace is better to be further away in a secure location that will not be disturbed by people and general chaos!
remote activists can be really useful too and are able to do stuff that people on the ground cannot do.... maybe this is discussed more in ManiFestacion