Grand River IMPACT To Do List

Current (active) To Do List

• upcoming events
  • IMC Ontario skill-building, organizing conference in fall
    • follow up with IMC Ontario gang [Kevin]
    • local component? [??]
• immediate volunteer follow up
  • ImcOntarioImpactIntakeForm [Randy - done]
  • most recent volunteers (invited to meetings, didn't come) [Colleen Brown, tinabrown6@hotmail.com (typing, support) & Tammy Somerville, treehugger1970@hotmail.com, 576-8868, (editing/layout/photography/reporting) & Trevor, Tresnyder@hotmail.com, (writing/research) & Masoud Kamgarpour, mkamgarp@uwaterloo.ca, 569-0675, (print inserts) & Josh Grant, thenext_davemathews@hotmail.com (Blind Spot)& Julia Mamola, jfmamolo@artsmail.uwaterloo.ca (Blind Spot)]
  • add known resource people to database; make sure existing are in correct categories [Kevin,Greg,??]
  • contact volunteers, update database [divide task, when intake form complete]
• Blind Spot
  • Future issues [click on link for detailed assignments]
    • Blind Spot issue on The Spot [done]
    • Blind Spot issue on Provincial Election
    • Blind Spot Health Care issue
    • Blind Spot Activist History (project for WPIRG 30th anniv.)
• Ideas, outline for proposal to include Blind Spot / other content in Imprint [Greg]
• finalize outreach materials [spearheaded by Greg and Carol]
  • ImcOntarioImpactOutreachBio
  • ImcOntarioImpactOutreachVolunteers
  • ImcOntarioImpactOutreachVolResourcesCover
  • ImcOntarioImpactVolunteerOrientation
    • expand on related materials
  • submit edits as you see fit; e-mail author when you change stuff
• ImcOntarioIndyTwiki software — need coders, testers [Kevin]

Special Projects

• In order to do these special issues, we need to have partnerships for the following (both for this issue, and ongoing), in order to:
  • solicit content for articles (preferably grassroots perspectives for the most part)
  • get volunteers to help with article round-up, editing, and layout
  • funds: donation (either cash or in-kind), or joint fundraising venture
  • assistance with distribution
  • in return, we can help with publicity and promotion of their issues and events
• For every paper we produce, we need the following:
  • determine topics
  • solicit articles, set deadline
  • edit articles
  • layout
  • copying
  • folding party
  • distribution
• Current projects are:
  • Blind Spot issue on Provincial Election
  • Blind Spot Health Care issue
  • Blind Spot Activist History (project for WPIRG 30th anniv.)

Ongoing Organizational Projects

Meeting Logistics (need for each meeting)

• secure space
  • 43 Queen: bookings and key [Ulises]
  • Imprint [Randy and Carol]
  • Hosted meetings [host]
• promote meeting
  • e-mail [Kevin]
  • community event calendars [??]
  • broader postering and promotion [??]
• preset agenda (facilitate people's input) [Kevin]
• roles at meeting: facilitation, time-keeping, note-taking, action whip [decide at meeting]
• post-meeting communication of action plan, minutes [note-taker]
• following up on action plan [action whip]

Volunteer Intake (for each new volunteer)

• fill in volunteer form (from email or phone) [Greg or Kevin]
• enter into contact list database [Greg or Kevin]
• ongoing volunteer support [Randy]
  • orientation
  • connect to opportunities for involvement
  • connect to skill building
  • follow up (every month for active members, 4 months for inactive members)
  • give regular updates on volunteer status at meetings

Maintain to-do lists (review at least weekly) [whip]

• keep active to-do list up to date: what's been done, what's to do
• keep track of assignments, who's doing what, checking progress
• make sure project to-do lists reflect present reality, and that organizational needs are incorporated into the "sexier" projects
• broadcast current status through web page and e-mail

Outreach / Relationship Building (review at least weekly)

• presence at events [select person/group for each event]
  • maintain booth/handouts
  • doing presentations (media education, indymedia workshops)
• finding events and meetings to attend [everyone]
• maintaining listings for events, volunteers: through newspapers, radio, Volunteer Action Centre
• maintain outreach materials [everyone]
  • ImcOntarioImpactOutreachBio
  • ImcOntarioImpactOutreachVolunteers
  • ImcOntarioImpactOutreachVolResourcesCover
  • ImcOntarioImpactVolunteerOrientation
    • expand on related materials [Greg, Carol]
• foster connections with local groups, organizations, people in important positions in community [everyone]
  • (use variety of approaches)
• keep an eye out for fundraising and other outreach opportunities [everyone]

Completed To Do Items

• Application for continued office use at Imprint [Greg - DONE]
• put to-do lists onto web [Kevin - DONE]
• build volunteer orientation package [Carol draft DONE]
• set up new categories in People Works program [Kevin - DONE]
• Multicultural Festival (June 21/03) [Carol, Kevin, Randy, Greg, Patrick]
• Spot Action (June 21, 5pm, Victoria Park Clock Tower)
  • Kevin (pictures), Randy (article)
• "Buy Local! Buy Fresh!" map insert [NOT THIS YEAR]
• ImcOntarioImpactIntakeForm [Randy - done]
• Global Awareness Camp - 1 session [Carol, Greg, John, Randy]
• Hillside Festival (July 25-27) [Kevin had pass, took pictures]
• ImcOntarioBlindSpotTheSpot